MONUMENTAL AFFAIR ENTRY INSTRUCTIONS

Instructions as of August 1, 2009

2009 Entries must be received in the KIB Office no later than 5:00 p.m., Friday, October 2, 2009.

Please include the Entry Form in your submission.

Instructions include all categories:

1. All entries must include separate submissions and a $50 fee for each category entered. The fee is waived for the Public Art Category. There are no fee refunds.

2. All entries must include a minimum of five (5) and a maximum of fifteen (15) color images best depicting the project. The images, scanned at 300 dpi, should be included in a PowerPoint presentation in the order they are to be viewed by the jury. The PowerPoint presentation and images should be placed on a CD labeled to identify the source and project.
The PowerPoint presentation should be only full screen photos, no text about the project, etc.  Also, include the same images in an 8” x 10” or 8.5” x 11” color print format for the project. These can either be glossy prints or prints from a quality color printer. We encourage the inclusion of additional review materials, such as newspaper articles or press releases.

3. All entries must include a narrative that clearly and concisely outlines the project scope and explains why the project should be considered based on the judging criteria and category requirements. Narrative must be typed on plain white bond paper and is limited to two pages, double spaced. Also include with the narrative, a 50-word paragraph and a 100-word paragraph that may be referred to during the awards ceremony on a 3.5 floppy disk or CD, labeled with the project name and category. The narrative, 50-word and 100-word paragraphs and PowerPoint presentation may be on the same disk. Please attach the CD securely in the binder, to keep it from falling out during handling.

4. No identification of the entrant is allowed on the submission or within the narrative (except for Public Art).

5. Please include as the first page of the binder a typed or clearly printed listing identifying:

• Submitting organization.
   
• Formal name of project.
   
• Owner, developer, designers and contractor with a main contact person and phone number. Please note that co-submissions between firms are limited to joint ventures, with the exception being the (re)thINk Award, which honors the owner, designer and builder.
   
• Please identify two individuals who would receive the award at the A Monumental Affair Ceremony.
  (Include the individual’s name, title, and organization.) This year as a part of the script, we want to give Honor and Merit award winners a chance to recognize up to three additional members of the project team (consultants, suppliers or other contributors), that helped make the project a success. Please list those firms or individuals that you would like to recognize.
   
• For proper recognition of copy written material, please identify the photographer’s name and contact information.
   
• Each winning project will receive two awards, with the exception being the Monumental Award and the (re)thINk Award, which honor the owner, designer and builder. Additional awards may be ordered after the awards ceremony.
   
• Please indicate whether this project is a brownfield redevelopment project. A brownfield is commonly defined as an abandoned, idled, or underutilized property where redevelopment is in part inhibited by actual or perceived environmental contamination.
   
• Special consideration will be given for projects that incorporate green building. If your project has incorporated sustainable design, measures that reduce its environmental impact, or if you seek LEED certification, please discuss within the narrative and consider submitting the project for the (re)thINk Award.

6. Entries must be received no later than 5:00 p.m., Friday, October 2, 2009, in the office of Keep Indianapolis Beautiful. Please seal your entry form and check (excluding Public Art) made payable to Keep Indianapolis Beautiful in a separate envelope enclosed in the binder.

Label your entry package as follows:
Awards for Excellence
c/o Keep Indianapolis Beautiful
1029 East Fletcher Avenue, Suite 100
Indianapolis, IN 46203

Note: Please state the category of submission on the outside of the envelope.

7. Any entry not conforming to these requirements will not be accepted. Entrants who wish to obtain their submissions after the November program must pick them up in the office of Keep Indianapolis Beautiful by December 18, 2009.
General questions should be directed to Laura Fox at 317-264-7555, ext. 100 or email her at lfox@kibi.org.